When I Work Pricing
wheniwork.com · Employee Scheduling · refreshed 2026-05-06When I Work pricing starts at $2.5/user/mo for the Essentials plan. 3 tiers total including a free tier.
Page fetched 2026-05-09 · wheniwork.com · Tier-based subscription
wheniwork.com/pricing
When I Work pricing
Essentials
$2.5/user/mo
Pro
$5/user/mo
Premium
$8/user/mo
See your real cost on each plan
Adjust seats to compare When I Work plans side-by-side and check the annual break-even.
How many seats do you need?
Essentials
$2.50/mo per seat$12.50/mo
Pro
$5.00/mo per seat$25.00/mo
Premium
$8.00/mo per seat$40.00/mo
When I Work pricing FAQ
When I Work pricing starts at $2.50 per user per month for the Essentials plan; free trial available; paid plans up to $8 per user per month. Billed monthly or annually.
When I Work's cheapest business-usable plan is Essentials at $2.5/mo. Lowest paid tier for single‑location teams.
Yes — When I Work publishes a free tier. 14‑day free trial, no credit card required.
Yes — When I Work's purchase motion is self-serve. A checkout URL is published on the pricing page. No demo is required.
xpay scored When I Work as agent-ready: every advertised plan is self-serve with public pricing. When I Work publishes a pricing page with 5 discoverable plan tier(s). No per-unit price was found on the page; an agent has no direct way to estimate the cost of a single task. Self-serve signup exists alongside a sales-led / custom tier. No public API documentation URL was discovered. A free or freemium tier is offered. For the full purchase simulation see the linked Agent-Ready Index scorecard.
In the Employee Scheduling category, xpay's Agent-Ready Index lists alternatives ranked by their ability to support AI agent purchase. Visit the agent-readiness scorecard for When I Work to compare with 3 nearest peers.
Top When I Work alternatives by pricing transparency
Can an AI agent buy from When I Work?
48
/ 100 in xpay's Agent-Ready SaaS IndexWhen I Work scores 48/100 on xpay's Agent-Ready Index v2: partial pricing visibility; self-serve checkout is available; API access is partial.
See the full scorecardIncludes the 6-step agent purchase simulation, score breakdown across 7 dimensions, and the one-line fix that would lift When I Work into the Agent-Ready Verified band.At a glance
14‑day free trial, no credit card required
Monthly or annual
$2.5/user/mo
3 tiers
3
Tier-based subscription
Most agent-ready
When I Work pricing summary derived from a live read of https://wheniwork.com/pricing on 2026-05-06. For the agent-readiness assessment — including the 6-step purchase simulation and a per-dimension scorecard — see xpay's Agent-Ready SaaS Index entry for When I Work.
Explore SaaS pricing across categories
25,480+ SaaS scored on agent-buyability — browse by readiness band, category, or jump straight to a pay-per-run tool on xpay.tools.